First Impressions: Making An Entrance - Setting the tone

This post describes my experience incorporating universal design practices to create a warm and welcoming entrance area for a strong first impression.

Designing Welcoming and Accessible Spaces from the Start

They say you never get a second chance to make a first impression, and that applies to spaces just as much as people. Whether it’s a classroom, an office, or the entrance to welcome guests into your home, the way we design entrances and first-contact areas sets the tone for what follows. If you’re an educator, consider how students experience entering the school building, and entering your classroom space. Consider how community members experience visiting the school. If you’re a homeowner or renter, think about how your guests enter your home - what is their experience like, what is the tone and feel that your entrance area sets for those spending time in your home.

Universal Design isn’t just about accessibility—it’s about creating an environment where everyone feels welcome, comfortable, and engaged from the moment they step inside. Let’s explore how first impressions and making an entrance go beyond aesthetics and into the realm of function, efficiency, and inclusion.

In my home, we have two entrances - one through the garage that takes you to a set of stairs to enter the kitchen area on the main living floor. This is the entrance our family uses on a daily basis. This is a much more informal and casual entrance area. The second entrance is at the front door, which I guess most people would consider our ‘main entrance’ - this one is reserved for greeting guests and is used only on special occasions. This is the entrance area that is slightly more formal, polished, and refined. You can see some photos below of our seasonal decor transition during ‘thaw’ season - as we start to experience the shift from winter to spring.

The Entrance as a Statement

When someone walks into a space, their brain processes countless details in seconds: lighting, layout, colors, sounds, and even smells. These sensory cues send signals about safety, warmth, organization, and belonging. This is also the opportunity to share your personality, interests, and identity with guests - be sure to add some details that will help visually show things that are important and matter to you. Be mindful of artwork, decor, books, etc. that might be able to help tell a bit of your story for your guests. This is why it’s helpful to have a well curated collection of items that truly represent who you are - what does your entrance area currently say about you? Does it convey the message you’d like it to? Also, consider color themes - are you trying to achieve a feeling of excitement, energy, and creativity - go bold, bright, and rich with your colors. Are you going for a more calm, serene, and peaceful feel - go with soft, earthy, or muted colors.

A universally designed entrance should:
✅ Feel approachable – Avoid overwhelming clutter, poor signage, or disorganized layouts.
✅ Be physically accessible – Wide, unobstructed pathways, automatic or easy-to-open doors, and clear navigation are key.
✅ Use sensory-friendly design – Consider lighting, sound levels, temperature, and contrast to support a variety of needs.
✅ Convey purpose and ease – A well-organized entryway helps people intuitively understand where to go and what to do next. Is there an obvious place for guests to know what to do with their coats, shoes, keys, backpacks, etc.

Applying Universal Design to First Impressions

1. Clear, Intuitive Layouts

People feel at ease when they can quickly understand a space. Wayfinding signs, visual markers, and logical flow all contribute to a welcoming experience.

🔹 Use contrast and color coding to help with navigation.
🔹 Keep high-traffic areas clear of obstacles, clutter, or unnecessary furniture.
🔹 Create natural movement patterns with open sightlines and clear focal points.

2. Multi-Sensory Considerations

Not everyone processes their environment the same way. Consider these elements:

🎨 Lighting – Harsh fluorescent lights can be overstimulating; opt for softer, adjustable lighting.
🔊 Sound – Reduce echo and background noise with soft materials and strategic layout choices.
🌱 Texture & Smell – A clean, neutral-scented space with natural elements (plants, wood accents) creates a calming effect.

3. Accessible and Adaptable Entryways

Think beyond the ADA minimums—true accessibility benefits everyone.

🚪 Doors & Pathways – Automatic doors, lever handles instead of knobs, and wide entrances improve ease of use. If there are exterior steps leading to your entrance, provide lighting.
🪑 Flexible Seating – Some people need a place to pause near the entrance; offer benches or standing rest zones.
📍Visual and Tactile Signage (Commercial Spaces)  – Clear, high-contrast signs with universal visuals (think of an exit sign or symbol for a bathroom or first aid) and braille help guide all visitors. Consider adding QR codes where guests can access an audio version of the sign, or get the information translated to a different language.

From First Impressions to Lasting Impact

A well-designed entrance isn’t just about that first moment—it sets the stage for everything that follows. Whether in a school, office, event space, or a home, a universally designed entryway fosters a sense of belonging, confidence, and ease.

If you’re reimagining a space, it’s important to consider the entrance. How does it feel? Is it welcoming, clear, and adaptable? Small changes can make a big impact, ensuring that everyone—not just some—feels like they belong from the moment they step inside.

Want more tips on designing with inclusivity in mind? Let’s connect ~ schedule a free 30-minute consultation today!